Xero – 3 Great Tips To Tidy Up Your Online Account!

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Xero - 3 Great Tips To Tidy Up Your Account!

We are a Xero Partner.

That means we have teamed up with the accounting software provider called Xero that offer a cloud-based solution for owner-managed businesses that we really love and recommend to everyone we meet.


Xero comes with many benefits, some of the main ones which are :

Xero - 3 Great Tips To Tidy Up Your Account!

Xero - 3 Great Tips To Tidy Up Your Account!

  1. It is cloud-based and therefore can be accessed from anywhere;
  2. It has automatic bank feed capability. That means transactions from your bank account are automatically fed into the software without the need for you to tediously enter them manually;
  3. It automatically matches payments and receipts to purchase and sales invoices, saving you the task of manually matching receipts and payments to invoices;
  4. If you send out regular invoices each month to the same client for the same amount and service you can automate your invoicing to them, saving time manually entering the same invoice each month;
  5. etc etc etc

See our full list of benefits which even after it was produced a few months ago, is already out of date and looking like we need to add many more!

Our Xero Tidy-Up Top Tips

So you have been using Xero now for a few weeks, months or years.  What can you do to make your life easier and be more productive with this is amazing tool.

Here are our top 3 tips for getting even more from Xero that you might not know from normal use:

Contacts - Have you got a long list of contacts stacking up?  Maybe some are duplicates or no longer being used.  Xero allows you to merge contacts together & combine their transactions.  All you do is go to the Contacts Menu, select the contacts to be merged, click options, select merge and choose the contact to be retained after the merger.

Remember you can also archive old contacts to be restored at a later date if necessary, also by going to the Contacts Menu, and choosing the ones to be put to sleep.

Credit notes - Have you got credit notes that have yet to be allocated to an invoice or bill, showing up as bracketed amounts on either the aged receivable or aged payable reports?  To allocate against the right invoice, open up the credit note entry in Xero and choose the options.  Click allocate credit and then allocate the credit amount against the correct invoice or invoices.  Simple.

Xero files - Are you using this function? For example at year end, a good way to ensure your accountant has access to all the necessary documents they need at any time in the cloud, all you have to do is upload them to Xero files.  This is also a great way to go paperless and save time, money and space - see our article on this.  Remember the Taxman is very happy to use electronic copies of any accounting or company record.

Our Xero Account Tidy-Up Call To Action

Watch out for more top Xero tips from us in following blog posts.  Try them all, you won't be disappointed, they are very easy to do, and you will get even more from our favourite accounting tool.

If you know of any other tips for tidying up your Xero account which really work that can be shared with our readers then let us know via the comments or through LinkedIn.

The PJW Call To Action

If you want to talk to us about using more of our top tax tips to help your business save real money then do the following:

  1. subscribe to our blog
  2. contact us via LinkedIn
  3. email us at paul@pjwaccounting.co.uk
  4. call us on 01889 586431
  5. read all our tax tips on Twitter and subscribe to our very tax tips stuffed TweetJukebox

If you like this set of tax tips then please do share it across Twitter, Tumblr, Facebook, LinkedIn and Google+ – where you will find us active on each social media platform!

Remember - Don’t Leave a TIP with the Taxman!

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